This vacancy was posted on 10/09/09 BASIC FUNCTIONS
Review, coordinate and process all VMI orders thru the company systems ensuring everything is set up and communicated appropriately so all orders are shipped and delivered on time and according to vendor requirements.
RESPONSIBILITIES
1. Review and understand vendor guides and requirements for all VMI accounts.
2. Process VMI orders according to each set of instructions dependant on the order type.
3. Review pricing for all orders. Communicate where appropriate when pricing does not match or approvals and set up is required.
4. Coordinate and plan all shipments to assure on time delivery, including new release orders, re-set orders, replenishment orders and any other special promotional orders that may arise. This includes the ability to make decisions and approve expedite shipping when necessary.
5. Coordinate and execute and Value Added Service that may be required for VMI orders.
6. Communicate to sales and management on each projects progress as needed.
7. Complete inventory management functions as needed.
8. Back up Order Management when needed.
INTERNAL RELATIONSHIPS
1. All VMI groups – for initial direction on orders that are coming in. Coordinate special instructions so they can be communicated to all appropriate parties.
2. Credit Department – For account set up and credit performance questions or inquiries.
3. Order Management – to coordinate EDI batches and communication as needed
4. Customer Service – for inquiries, tracking, etc.
5. Inventory management – to coordinate needs for VMI orders as requested.
6. Management - to keep updated on progress and potential issues.
7. IT Teams – for EDI set up and any other program changes when needed.
8. VAS coordinators – for any special projects that require VAS services.
EXTERNAL RELATIONSHIPS
1. DADC account managers – to coordinate shipping and special handling of all VMI orders.
2. DADC traffic department to set up routing where appropriate.
3. Truck Lines and UPS carriers as appropriate.
4. VMI Customers as needed.
RESPONSIBILITY FOR RESULTS (Accountability)
1. Communicate and follow up on all internal and external processes required to complete all VMI orders and projects on time and correctly.
2. Maintain reports to management for review of workload.
MENTAL APPLICATION (Problem Solving)
1. Communicate all issues (or potential issues) management on a timely basis.
2. Insure all departments and external vendors are advised immediately of all requests, requirements, delays, changes, etc for scheduling purposes.
3. Utilize proper communication on a verbal and written level.
4. Must be able to multi-task in a fast-paced environment
Job Requirements: 1. Bachelors Degree or Equivalent Experience required.
2. At least five years previous experience in a fast paced environment
3. Analytical ability
4. Strong communication skills – both written and verbal
5. Excellent organizational skills
6. Ability to multi-task and work well under pressure
7. Ability to work a flexible schedule when needed
8. Must be able to work independently |
