Registrar

Sorry but this vacancy has now been filled.

About the job

This vacancy was posted on 07/02/09

The Registrar is the point of contact for families and students; "sales" representative for the School; and advocate for the School's administrative policies. This position is responsible for short-term and long-term oversight and planning of the registration of students for music instruction. This position provides the day-to-day communication with faculty, students, student families, and prospective students. The Registrar is responsible for administering all aspects of the registration system pertaining to students including scheduling, billing, and follow-up. The Registrar is responsible for maintaining current information files pertaining to students and faculty. Occasional evening and weekend hours are required during peak registration periods and company wide weekend events such as Open House, September faculty dinner, and Performathon,

Administrative duties include but are not limited to:
* Manages the schedule during the year of @ 1,200 students and @ 60+ faculty members
* Report private lesson inquiries to Director for studio assignment and schedule students into selected faculty studios
* Register students into group lessons
* Maintain accurate and current database information pertaining to the School's registration process
* Collect complete registrations and appropriate payment
* Collect overdue payments and process credit card payments and credits
* Log and maintain record of drops: report requested drops to Director for database processing
* Maintain close contact with Director regarding registration progress and family satisfaction
* Perform weekly audit of faculty timesheets and keep current to facilitate payroll
* Organize and coordinate re-registration of students from one semester to the next
* Track student and faculty absences and scheduled make-ups.
* Keep accurate and up to date records of all students' registrations, and must be prepared to provide complete reports to the Executive and Artistic Director as needed.
* Provide administrative support to faculty as it pertains to registration of students.
* Administer and manage the instrument rental program and perform administrative duties such as (contracts, credit cards, location of instruments)
* Reports directly to the School's Executive and Artistic Director

Communication/Community Relations:
Promote and preserves the School's positive image among its constituent groups: students and their families and the faculty:
* Foster good student/family/community relations
* Follow up with all inquiries promptly
* Foster faculty, family, and community relations through day-to-day communication with students, families, faculty, and prospective students as it relates to lesson/class schedules.

Qualifications:
Bachelor Degree required. 5 - 10 years of management experience with 3 + years of non-profit experience necessary. Background in music preferred. Solid experience in customer service, word processing, and Filemaker Pro software. The successful candidate must be organized, creative, patient, detail oriented, a team player, and be able to work with diverse constituencies.

Hours: Full-time position; Monday - Friday (10:00 am - 6:00 pm); occasional weekend/evening work required during peak registration periods and at certain school events.

All interested applicants should send resume and cover letter.