Production Administrator

About the job

We are seeking a Production Administrator whose main focus will be production department responsibilities for the three-month summer season. The position is part-time from April through May and full-time from June to September. Employees are required to sign a confidentiality agreement. We are a Union house, so there are no technical/on-stage aspects to this position. The Production Administrator reports to the Production Coordinator, Production Manager and Artistic Producers.

Duties
• Manage day to day backstage operations.
• Create and maintain master production schedule in conjunction with Production Coordinators.
• Monitor department spending and submit a weekly spending analysis to Production Coordinator.
• With Production Coordinators train and manage production interns; create dressing rooms forms, set dressing rooms, assign dressing rooms.
• Oversee timely completion of classical artists’ arrival packet(s).
• Assist Production Coordinator with merchandising, hospitality, and transportation for all shows.
• Assist Production Coordinator with the administration of the Internship Program.
• Maintain department intranet content.
• Prepare composite schedules for park-wide distribution.
• Reconcile intern receipts and charge card statements.
• As needed, driving of artists and production errands.
• Participate in production meetings and communicate with artistic, production and technical staff, as well as artists, to ensure proper dissemination of information.
• Serve as primary receptionist for production department.
• Prepare seasonal staff payroll
• Concert duty as assigned.

Ideal candidates will have:
• Familiarity with classical music
• Excellent verbal and written communication skills
• Creative problem solving and strong organizational skills
• Superior interpersonal skills
• Great attention to detail
• The ability to multi-task in a fast-paced environment
• Experience supervising staff
• Ability to work outside of normal business hours - this position involves extensive evening and weekend hours, seven days a week
• Familiarity with Microsoft Office
• Clean driving record.

Compensation
Paid hourly from April through. Weekly salaried (exempt) June to September. Free attendance at most concerts. Some meals provided.

All hiring is conditional on receiving an approved background check. Please no phone calls or emails. **State of Illinois Driving Records available at your local Secretary of State’s Office for a nominal fee.