Music Academy Assistant

About the job

We are seeking an Assistant to the Executive Director to support learning by providing assistance and support for our music festival.

This is a year round, part-time position with hours that fluctuate based on special events that are taking place.

Essential Job Functions and Responsibilities:
-Assistant reports directly to the Executive Director.
-Assists Executive Director in generating artists contracts including the special provisions appropriate to each artist and event.
-Communicates with artists, agents, explaining and expediting contract provisions, special requirements based on the venue, and so on.
-Assists and supports the Executive Director in assuring smooth pre-event, event, and post-event process for artists and audience at all events, as directed.
-Assists in coordinating the "Hospitality" requirements of artists contracts; i.e. arranging special meals and housing of performers during the production period.
-Interfaces with logistics, maintenance, security, conferencing and volunteer areas at the Innsbrook Institute.
-Assures events go smoothly.
-Handle day-to-day operations including bookkeeping and administrative/business tasks.
-Coordinate fundraising efforts & special events
-Research, write and manage grants
-Oversee ticket sales and ticket sales website
-Work with Executive director and board to manage program budget
-Manage social media: facebook page, twitter, instant encore, etc.

Education:
-Bachelor's degree or field experience in arts/music/performance related field preferred.

Experience:
-Arts administration experience preferred.
-Experience with contracts and riders (especially artists contracts) preferred.
-Knowledge of classical music (vocal and instrumental) a strong plus.
-Experience in a multi-faceted office or theater environment.

Skills:
-Pleasant phone manner.
-Ability to interact by phone, in person and electronically.
-Ability to work with artists, agents and coworkers with finesse, poise and confidence.
-Capable of working independently and making decisions within the constructs of the position.
-Must have knowledge of and ability to create documents with Microsoft Office Word and Excel.
-Proficiency in Quickbooks a plus

Please submit your cover letter, resume and salary requirements for consideration.