Manager of Artistic Planning

Sorry but this vacancy has now been filled.

About the job

This vacancy was posted on 06/05/09

The Manager of Artistic Planning and Music Director Support provides artistic and administrative support for the development and execution of the BSO’s classical and non-classical programming, and administrative support and executive assistance for the Music Director.

Artistic Planning

* Assist VP of Artistic Planning in programming of main series classical programs, select summer concerts, special programs (such as Gala or MLK), pre- and post-concert performances, lectures and other non-subscription concerts; researching artist availabilities, obtaining recordings and press materials and staying current on industry happenings.
* Assist VP in research of new repertoire including possible composer commissions,
* Manage budgets for guest artists and artistic planning department
* Issue all guest artist contracts, ensure contract adherence and oversee the payment of all guest artists
* Assist the education department with all guest artist/conductor booking and contracts
* Collect rehearsal orders, string strengths, musical editions, etc. from guest conductors and guest artists for distribution to necessary staff.
* Serve as interface with all departments on all matters of artists and repertoire; manage communication of all updates regarding artists and repertoire.
* Under the direction of the General Manager, serve as Assistant Producer for Holiday Spectacular
* Create and manage the cover conductor schedule for all classical subscription weeks
* Assist in artist liaison duty and concert duty as needed
* Proofread PR and Marketing materials

Music Director Support

* Manage administrative support for Music Director
* Coordinate schedule and itinerary during 14 conducting weeks and 2 administrative weeks in Baltimore.
* Provide personal support on rehearsal, concert and administrative days
* Manage the Music Director’s domestic and international travel
* Coordinate and prioritize Music Director’s media, fundraising and community activities
* Organize and respond to all correspondence, phone calls and meeting requests
* Serve as Music Director liaison to all departments within the family (staff, musicians, volunteers, etc.)

QUALIFICATIONS AND CAPABILITIES

* Bachelor’s Degree in music or arts management with a minimum of 2-3 years professional experience in arts administration with a symphony orchestra (or equivalent experience) is required.
* Detailed knowledge of classical music and the ability to read music is essential.
* Knowledge of symphony orchestra structure and practices, symphonic repertory and guest artists/conductors required. Familiarity with other types of music (i.e.; Jazz, Pops, etc.) and artists associated with these types of music is highly desirable.
* Must be highly organized and demonstrate initiative, strong problem resolution and be able to participate successfully in a fast-paced, team-orientated constantly changing environment
* Must demonstrate the ability to successfully manage relationships with guest artists, staff conductors, our staff members, musicians and other constituents
* Must be able to work days, evenings and weekends as required
* Demonstrated proficiency in PC network environment and experience with Microsoft Office and Windows software is necessary. Some experience of OPAS (Orchestra Planning and Administration System) would be desirable.
* Ability to communicate effectively with individuals, and to handle calmly and efficiently situations ranging from routine to emergency
* Ability to handle multiple responsibilities and meet deadlines
* Must be flexible, mature and have a good sense of humor

The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences of relief, to equalize peak work periods or otherwise to balance the workload.