Institutional Gifts Coordinator

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About the job

This vacancy was posted on 06/06/09

This position reports to the Associate Director of Development, Institutional Partnerships. The Institutional Gifts Coordinator supports the work of the four-person Corporate Gifts team through serving as a key contact to Marketing, Box Office, and special events offices for recognition and hospitality for our corporate partners. This position also supports the on-going work of the Corporate Gifts team through maintenance of our database, sending solicitations and regular reporting from our database, Tessitura. Fulfillment of Corporate Sponsorships Ensure that corporate sponsors receive the highest level of customer service by fulfilling all sponsorship hospitality benefits (tickets, signage, advertising, planning events). Work closely with Marketing, Communications, and Publications departments as key liaison from the Corporate team to ensure fulfillment of all sponsor benefits. Database Activity Provide ongoing account maintenance in development computer systems, including updates in patron accounts and administration of the prospect management system. Serve as principal point of contact for Corporate team with our Tessitura database administrator. Serve as principal point of contact for sponsorship log shared by Development and Marketing teams and maintain log with current sponsor logos and associated recognition concerts and events. Produce gift tracking and other reports, as needed. Prepare lists from the database regularly for corporate meetings and solicitations. Administrative Support Maintain calendar and arrange internal meetings for Associate Director, Insitutional Partnerships. Provide administrative support when needed for Associate Director, Institutional Partnerships. Work with Corporate team as needed and at the direction of the Associate Director, Institutional Giving on special projects. Events & Hospitality Attend Symphony events acting as a representative of the organization, as required. Plan corporate cultivation evenings and other corporate events as needed. Work with box office and catering staff on corporate hospitality arrangements. Coordinate with our Volunteer Council staff on invitation lists for special events throughout the season. Support for the Corporate Council Campaign Prepare materials for quarterly meetings of the Corporate Gifts Committee. Write letters and correspondence as needed. Perform basic research on prospects as needed. Produce annual fund reports and distribution lists regularly.

Qualifications: College degree or equivalent experience required Minimum of one to two years administrative experience required Experience with donor relations and volunteers in a development office of a not-for-profit preferred, corporate fundraising experience a plus Excellent clerical and organizational skills Word-processing and spreadsheet skills required (MSWord and Excel), fundraising database experience (Tessitura preferred) a plus Excellent writing and communication skills Ability to manage details and juggle multiple projects Ability to work well with a variety of people in a fast-paced, dynamic environment Passion for music and knowledge of the orchestral world very helpful.

Application Instructions: Please send a resume and a personalized cover letter explaining why this job is a perfect fit for you. Please reference Job Code: ISGC in any correspondence or in the subject line of your e-mail.