This vacancy was posted on 11/17/09 ABOUT THE POSITION
We have an immediate opportunity for a polished and professional Executive Assistant to support the President and CEO, to whom the position reports. The Executive Assistant will manage the President's day-to-day administrative needs, as well as assist on various projects as needed. This is a multi-faceted role supporting the fast-paced office of the President. The position has regular interfaces with high-profile individuals such as the board of trustees, current and prospective donors, business leaders, government representatives, celebrities, dignitaries, the listening public and members; the internal senior leadership team, on-air talent, production, operation and administrative staff. This is an excellent opportunity to learn about public media at the highest levels.
The ideal candidate will be highly organized and effectively manage the workflow and communications coming in and going out of the President's office by exercising the highest standards of ethics, confidentiality, discretion, professionalism and productivity.
Responsibilities include but are not limited to:
- Provide administrative support to President and CEO, and possibly one other senior executive.
- Schedule appointments/meetings and maintain President's calendar
- Answer President's phones - maintain messages and follow-up
- Create and maintain electronic and physical files in the President's Office as part of managing organized and effective office and systems
- Maintain supplies inventory
- Draft accurate and appropriate correspondence and communications
- Ensure timely processing of contracts and invoices with proper approvals
- Track department budget spending
- Reconcile invoices, approvals and accounting
- Interact with and support senior leadership team's interaction with the President
- Communicate with the staff and external parties on behalf of the President, with frequent interface with executives and board members
- Provide research at the President's request and in anticipation of projects and meeting requirements
- Organize contact, correspondence and meetings with the Board of Trustees
- Manage the President's smooth participation in any projects in which she participates
- Positively represent the stations in the industry and community
- Comply with our policies and guidelines
- Other duties as assigned.
Qualifications:
- Four-year college degree or equivalent work experience required
- Requires minimum 2 years prior experience supporting senior executives and/or project management
- Ability to anticipate and meet the needs of senior executives required
- Demonstrated resourcefulness and creativity with the ability to accurately complete concurrent multiple tasks is required
- Requires the intellectual and emotional depth, maturity, self-confidence and interpersonal skills to work effectively and/or interact with the executives, board trustees, colleagues, industry representatives, strategic partners and the public
- Demonstrated ability to navigate conflicting points of view, fluid situations, varying levels of ambiguity, and function effectively under pressure and demonstrate integrity
- Excellent communication skills - both oral and written with an impressive reputation for building and maintaining relationships with people at all levels of an organization, across a diverse range of cultural, generational, ethnic, racial, educational and social backgrounds
- Requires demonstrated flexibility and proactive initiative with a strong results and solution orientation
- Requires persistent and effective follow-through to ensure deadlines are met
- Proven ability to generate a high volume of error-free correspondence required
- Demonstrate initiative and self-direction required
- Proficiency with and ability to use multiple software applications; advanced-level user of Microsoft Office (Excel, Outlook, Word, and PowerPoint) required
- Requires excellent work ethic
- Previous experience at a media company, major non-profit organization or foundation strongly preferred
- A current listener; passion for our mission preferred
- Avid consumer of news, information and culture; up to date on current affairs and knowledge of New York City and key individuals a plus
- This position requires use of a computer, telephone and other office equipment; ability to communicate effectively through a variety of methods; requires ability to work extended hours as needed
- Must be able to work remotely on occasion; must be available to work extended hours, with occasional evening or weekends, as needed
ABOUT US:
We are America's most listened to public radio stations, heard by more than 1.2 million listeners each week in the New York Region. And we're heard around the world on our digital platform. From popular local programs such as the award-winning The Brian Lehrer Show, The Leonard Lopate Show, and Soundcheck to the award-winning national series On the Media, Studio 360, and Radio Lab, and the new morning-drive show The Takeaway. We offer a unique service in the nation's most competitive and dynamic media market. We produce significant cultural reporting, music, concert and festival programs as rich and diverse as the city itself. In addition to broadcasting news from NPR and the BBC, we also maintains an aggressive and growing news force focused on investigative journalism and community issues.
We air 24 hours a day, 365 days a year on FM 93.9, AM 820, and online, where listeners can also access the stations' cutting edge pod casting technology and programming.
We offer a unique professional opportunity to work alongside a tremendously creative staff, a passionate audience and an unparalleled product.
TO APPLY:
Please submit a thoughtful cover letter, salary history and via email with "Exec Asst Pres" and your last name in the subject line.
We must receive all information requested in order to consider your candidacy.
Qualified candidates only please. No calls.
We are not accepting resumes from agencies and is not responsible for any fees for unsolicited resumes.
Candidates will receive an automated reply to acknowledge receipt of your submission. However, due to the high volume of submissions, we are able to further respond only to the candidates selected for interview. We appreciate your understanding and interest in employment with us.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER AND INVITES AND ENCOURAGES QUALIFIED APPLICANTS FROM ALL WALKS OF LIFE. |
