Executive Assistant

About the job

We are seeking an experienced, motivated, detail-driven part-time Assistant for its Executive Director.

General responsibilities include:
1. Heavy calendar management including extensive calendar scheduling
2. Drafting correspondence
3. Management of email and voicemail
4. Coordination of meetings, conference calls and special events
5. Attending meetings and taking minutes as necessary
6. Proofing, photocopying, filing, faxing and shipping
7. Assistance with special projects as requested
8. Ordering supplies and general maintenance of the office
9. Assist Development department with data entry and mailings
10. Attending performances and assisting with patron’s table

Qualifications:
Excellent verbal and writing skills, attention to detail and full command of the Microsoft Office suite required. Willingness to learn and work independently in a fast-paced environment while keeping a positive attitude is a must. Box office experience and knowledge of subscriber and/or donor management software preferred. Familiarity with classical music is a plus.

20 hours a week M-F during 9AM-5PM, occasional evening and weekend hours required for performances.

Qualified candidates are asked to send a resume and cover letter via email or by regular post.

No phone calls, please.