Development Associate

About the job

We are one of the largest professional orchestras in Massachusetts, located on beautiful Cape Cod. With a dedication to excellence in performance and repertoire, the orchestra strives to enrich and enhance the lives of residents and visitors through the gift of brilliantly and passionately played music.

We have experienced tremendous growth recently and are seeking a dedicated and personable individual with a strong work ethic to join our Development team. The Development Associate is an exciting entry level opportunity for a bright, self-motivated, detail oriented, and well-organized individual. This position provides an important role in implementing the CCSO’s fundraising strategies within a dynamic development program. The Development Associate reports to the Director of Development.

We provide opportunities for professional growth as well as exposure to all areas within the operation of the organization.

For more information please visit our website.

Summary Description:
The primary responsibilities of the Development Associate are the timely and efficient processing of donations and acknowledgement letters. The following duties are critical to the position:

• Enter all gifts into the Raiser’s Edge donor database accurately
• Generate donation reports and reconcile with QuickBooks
• Generate and print acknowledgement letters for donations

Qualifications:
Required
• BA/BS; attention to detail
• Able to handle multiple tasks
• Excellent oral, written and interpersonal communications skills
• Computer literate in MS Office (specifically Word, Excel, Outlook, and PowerPoint)
• Demonstrated team player ability and “can do “ attitude

Preferred
• One of more years of work experience with a development program such as Raiser’s Edge

Duties and Responsibilities:
Database Management
• Ensure donor database is current and donor records are updated and accurate
• Generate reports necessary to assist in tracking fundraising performance and progress in prospect cultivation and solicitation
• Serve as Raiser’s Edge donor database administrator (review attribute tables, gift tables, other fields, giving levels, system options, and user options and adjust as needed; manage access, passwords, and data; serve as point person for questions and support)
• Maintain integrity of system and ensure that it is being utilized in an efficient and effective manner
• Produce daily, weekly, monthly, quarterly and annual reports as needed and requested to monitor progress of all tracked funds
• Run reports and execute queries from the database to fulfill mailing requests and data reports for Development, Marketing, and other departments
• Create and maintain accuracy of donor acknowledgment lists for publications
• Prepare mailing lists for Annual Fund direct mail appeals
• Help ensure the fulfillment of donor benefits
• Assist with coordination of future data conversions/upgrades as needed

Financial
• Reconcile all records with QuickBooks
• Track outstanding annual and campaign pledges and monitor pledge payment activity and reminders
• Generate donation reports and reconcile with QuickBooks

Administrative
• Perform administrative tasks including word processing, responding to telephone and email communications, interacting with patrons, donors and Trustees
• Perform administrative support including dissemination of information, planning and scheduling meetings, and performing other tasks as needed
• Assist with production of fundraising solicitation appeal mailings
• Assist with special events as needed
• Attend staff and committee meetings as necessary
• Assist with CCSO Trustee & volunteer relations

Professional Development
• Keep Director of Development informed of progress, conflicts, or competing demands of normal duties
• Attend training to expand knowledge of best practices in fundraising and database management
• Seek out professional mentoring opportunities with local organizations

Other Duties
• Assist at all CCSO performances
• Other duties as requested

Hours:
Full-time, 40 hours/week

Benefits:
Full benefits package including health insurance; personal, sick and vacation time; paid holidays.