Assistant Production Coordinator

About the job

We are seeking an Assistant Production Coordinator whose main focus will be to assist the Production Department with all concerts presented during the three-month summer season. The position is part-time from April through May and full-time from June to September. Employees are required to sign a confidentiality agreement. We are a Union house, so there are no technical/on-stage aspects to this position. This position reports to the Production Coordinator, Production Manager and Artistic Producers.

Duties
• Manage day to day backstage operations.
• Maintain master production schedule in conjunction with Production Coordinator.
• Maintain production department inventory.
• With Production Coordinator and Production Manager, hire and train production interns and manage Internship Program.
• Serve as contact for First-Aid staff and oversee artist and house doctor needs.
• Oversee timely creation of classical artists’ arrival packets.
• Assist in distribution of staff and artist parking passes.
• Assist in maintaining parking schedule.
• Issue keys/security passes for seasonal staff.
• Create weekly production intern work schedules in conjunction with Production Coordinator.
• Reconcile petty cash and charge card statements and pay invoices as necessary in conjunction with Production Coordinator.
• Participate in production meetings and communicate with artistic, production and technical staff, as well as artists, to ensure proper dissemination of information.
• Oversee artist hospitality and transportation in conjunction with Production Coordinator.
• Manage production advances, artist complimentary tickets, and artist merchandise as directed by Production Coordinator.
• Manage intranet content in conjunction with Production Coordinator.
• Concert duty as assigned by Production Coordinator.
• Manage and report seasonal staff payroll in conjunction with Production Coordinator.

Ideal candidates will have:
• Background in music and/or concert production
• Excellent verbal and written communication skills
• Creative problem solving and strong organizational skills
• Superior interpersonal skills
• Great attention to detail
• The ability to multi-task in a fast-paced environment
• Experience supervising staff
• Ability to work outside of normal business hours - this position involves extensive evening and weekend hours, seven days a week
• Familiarity with Microsoft Office
• Clean driving record

Compensation
Paid hourly from April through May. Weekly salaried (exempt) June to September. Free attendance at all concerts. Some meals provided.

All hiring is conditional on receiving an approved background check. Please no phone calls or emails. **State of Illinois Driving Records available at your local Secretary of State’s Office for a nominal fee.